- You can use any computer that is connected to the Internet. No program files or data is stored on any computer you use.
HOWEVER, THIS SYSTEM DOES NOT SUPPORT MAC USERS. PLEASE DO NOT USE A MAC WHILE USING THIS SYSTEM.
- You do not need to save your work or submit your data to VYSA after your roster has been approved. Everything you enter is saved on the Youth Leagues USA (YLUSA) server as you enter it.
- You will register your team by using the link to the Team Registration Module (https://www.youthleaguesusa.com/vysa/2006/TravelTeam.html) located on the VYSA website. When you register your team, you will be issued an ID and
Password and have immediate access to the VYSA database (https://www.youthleaguesusa.com/vysa/2006/Database.htm) to
A. Begin assigning players, and assigning team officials and team aides to your team
B. Access the online VYSA Database Management Users Manual when available.
- Your ID, Password and a link to the VYSA database will also be sent to your email address.
- After you register your team and exit, you must use your ID and Password to work on your team in the VYSA database using the link above.
- Once you are logged in with your ID and Password, you can
A. Enter and release players and correct their information,
B. Assign Team Officials and Team Aides in the VYSA database to your team,
C. Print passes, rosters and the Player/Team Status Form.
D. Manage the team database and
E. Access the online VYSA Database Management Users Manual, when available
8. All risk management applications must be completed before coaches, managers, and team aides can be placed on rosters.
- The legal first and last name must be used for all players.
- A computer-generated ID number will be issued to all players, team officials and team aides based on the legal first and last name and the date of birth. This ID number is carried forward each seasonal year by the system.
SECTION 2 – IMPORTANT REGISTRATION TOPICS
PLAYER - ELIGIBILITY, INFORMATION, DOCUMENTS
Age
Age Groups In Effect for the 2006-2007 Seasonal Year
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U19
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Players born 8/1/87 and younger
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U18
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Players born 8/1/88 and younger
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U17
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Players born 8/1/89 and younger
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U16
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Players born 8/1/90 and younger
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U15
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Players born 8/1/91 and younger
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U14
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Players born 8/1/92 and younger
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U13
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Players born 8/1/93 and younger
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U12
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Players born 8/1/94 and younger
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U11
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Players born 8/1/95 and younger
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U10
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Players born 8/1/95 and younger
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Verification of Date of Birth
§ The ONLY documents valid for verification of date of birth are:
1. Birth Certificate – Government Certified Copy. NO PHOTOCOPIES. Please be alert for computer-generated color copies. The certificate must have the identifying raised seal from the issuing government authority OR the “credit card” issued by Virginia may also be used.
2. Military Identification Card – DD Form 1173
3. Board of Health Records with raised seal.
4. Passport
5. Alien Resident Identification Card – Green Card
6. INS Certificate attesting to age
7. USYS member pass from 2005-2006 (travel only; no house/recreation passes)
8. Current driver’s license, learner’s permit or “walker” id (but must be surrendered so the registrar can confirm birth date)
9. Certification of a US citizen born abroad issued by appropriate government agency
- Registrations with any other documents will be rejected. (Examples: Baptismal Certificates, Hospital Certificates, School Records)
International Clearance Waiver /International Clearance
§ Be sure to ask ALL players if they ever lived outside the US. If a player has lived outside the US, a set of questions must be answered in the database. These players will receive special coding in the database and on the roster.
§ Since the player’s code carries forward in the database as long as the player remains in the US, it is very important to identify their status at the earliest possible age.
International Clearance Waiver (ICW)
- If a player has lived in another country and enters the United States after turning age 12 but before turning age 17, the player MAY be eligible for an International Clearance Waiver.
- The player must answer NO to the following questions to qualify for an International Clearance Waiver:
o Are you 11 years of age or younger?
o Are you 17 years of age or older?
o Have you signed a contract with a professional team?
o Have you received any money or other remuneration for playing soccer?
- The ICW must be completed and signed by the player and parent/guardian.
- The ICW must be submitted at the time the player is registered/rostered and may be signed and approved by the League Assigned Registrar.
- There is a $10.00 fee – make check payable to USSF
- The ICW will be in effect as long as the player lives in the United States.
International Clearance
- If a player has lived in another country and enters the United States after turning age 12 but before turning age 17, and cannot answer “NO” to the questions above, an International Clearance is required and MUST be processed through USSF.
- If a player has lived in another country and enters the United States after turning age 17, an International Clearance is required and MUST be processed through USSF. This typically takes 30 or more days.
- The player may not participate in any activities with the club or team until the International Clearance is received from USSF.
- The registrar MUST receive the approved clearance paperwork before the player can be registered and/or rostered.
- The International Clearance is in effect as long as the player lives in the United States.
§ It is the team official’s responsibility to identify those players and secure the appropriate paperwork prior to registration. Do not enter these players in your team database without having the required paperwork.
§ Database codes:
· N = player has never lived outside the US
· N/A = lived outside the US but no clearance or waiver required
· IW = International Waiver required
· IC = International Clearance er required
§ Players who need the International Clearance are not permitted to practice or participate in any way with the team until they receive their clearance/waiver.
Previously Rostered Players
§ If you are registering a player unknown to you, your team is responsible for verifying the eligibility of that player. Ask the player if she/he signed a player pass for any other team for the upcoming seasonal year.
§ If the answer is yes, and the player has been placed on another 2006-2007 roster, the player is eligible to be on your initial roster only with approved release and transfer paperwork.
Name
The player’s legal first name and last name (as found on the birth certificate) must be used.
§ Do NOT use any nicknames or middle names in place of the legal first name.
§ Do NOT use initials.
Address
You must enter the street, city, state and zip code.
Email Address
You must enter one email address per child.
Photo
§ ONE (1) current, full-face, photo (photo booth, passport, school pictures)
§ Trim to 1” x 1”
§ Clear computer-generated pictures are acceptable
§ Many clubs collect two pictures and hold the second for emergencies
§ Pictures will be rejected if too large, too small, difficult to see, or inappropriate as determined by the Club Registrar or League Assigned Registrar.
TEAM OFFICIALS AND TEAM AIDES - ELIGIBILITY
Team Officials and Team Aides
- Must complete the VYSA Risk Management/Kid Safe registration application
o before they can be placed on a team roster,
o before they appear in the drop down menu for you to assign them to your team (Contact your club if you are missing people you believe should be listed.)
- May serve in more than one role on a team and/or on other teams in the same or different clubs and/or leagues.
§ Must have approved risk management status before you can submit your roster for approval. (Consult your club Risk Management Coordinator for details.)
Photo If Member Pass Is Required for Team Officials and Aides
§ ONE (1) current, full-face, photo (photo booth, passport, school pictures)
§ Trim to 1” x 1”
§ Clear computer-generated pictures are acceptable
§ Many clubs collect two pictures and hold the second for emergencies
§ Pictures will be rejected if too large, too small, difficult to see, or inappropriate as determined by the Club Registrar or League Assigned Registrar.
IDENTIFICATION NUMBER
§ A system-generated ID number will automatically be entered for every player and every Risk Management registrant.
§ The new ID number is based on the legal first and last name of the player and the date of birth: First six letters of last name, birth year, month, day (two digits each), last three letters of first name followed by the numeral 1.
§ If there are fewer than six letters in the last name or three letters in the first name, # will be used for each missing letter.
Examples:
o Arnold Henderson born on 12/08/1954 - HENDER541208ARN1
o Jo Smith born 01/02/1939 – SMITH#390102JO#1
§ In case of twins or triplets or other legitimate duplicate ID numbers, you will receive an error message and be asked to call Lisa Wilson at the State Office to verify that the player is not a duplicate registrant. The next appropriate numeral - 2, 3, etc. - will be used as the last digit.
TEAM NAMES
The official club abbreviation (see below) will automatically be placed at the beginning of each team name and cannot be removed.
Reminder: The team name serves as a “brand name” for your club at tournaments, State Cup, and other events.
Please check with your club administrator for your team name format. The team name is printed on the Member Pass as it is entered in the team name field.
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Examples of Team Format by Club
(Standardized format in italics)
xxx = Waves, ’89, Magic, etc.
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PWSI Courage xxx
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LMVS Patriots xxx
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KIC Richmond Kickers xxx
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RSK Richmond Strikers xxx
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FASA Hotspurs
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TEAM NUMBERS
First 3 spaces will be assigned a number when the league is selected from the drop-down box:
The league number assigned by VYSA:
NCSL is 343
ODSL is 346
WAGS is 372
Next 3 spaces will be assigned for the club abbreviation.
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Examples of Club Abbreviation
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Club
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MCLN
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McLean Soccer
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ALEX
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Alexandria Soccer
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SYC
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Springfield Youth Club
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MCSA
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Mid-County Soccer Association
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Next 2 spaces will be assigned a number based on age group is selected from the drop-down box.
Last digits of the birth year of the oldest eligible player: Example: U13 players are born 8/1/93 and younger. The U13 team would be assigned 93 in these spaces.
Next space will be assigned a letter when the team gender is selected:
Boys and Girls teams will be designated by a B or G.
Next space(s) will be assigned a letter which indicates the league you play in:
N- NCSL OD- ODSL W-WAGS.
Next you will be required to enter your team number issued by your league.
NCSL will be 4 digits ODSL will be 4 or 5 digits with a B or G at the end
WAGS will be 4 digits
MEMBER PASSES
§ Required for all players
§ Required for Team Officials, coach, assistant coaches and team managers, and any Team Aide traveling with the team if participating in State Cup, tournaments outside the jurisdiction of VYSA, or other tournaments that require passes
§ Signature must be identical to the name printed on the front of the pass
§ Passes MUST be signed in black ink ONLY
§ Passes are recommended to be laminated after passes are signed and stamped by the Assigned Registrar.
ROSTERS
§ The following rosters are prepared and printed using the Online Registration System:
1. League and Tournament Roster (League Roster)
2. State Cup Roster
3. Game Day Roster
4. Provisional Roster (League Play Only Roster)
5. League Select Roster
6. Other rosters
§ There are separate rosters for League/Tournament play and for State Cup play.
§ A new roster will be printed and approved after each roster change (added, released, transferred players; team official and team aide changes; address changes).
§ The old roster will be turned into the Assigned Registrar; the new roster will be signed, bird-stamped and embossed to create a new, clean roster.
§ League and State Cup Rosters can be approved as early as August 1. Rosters approved in August can be used only for USYS member events such as tournaments sanctioned for 2006-2007 seasonal year rosters and passes.
§ Players who wish to change teams after the roster has been approved MUST request a release and will then be a transfer on the Player/Team Status Form even if the seasonal year has not started (September 1).
Important Deadlines
Please check with your Assigned Registrar about submitting your paperwork in time to be processed if your team is participating in any of the following events.
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Fall State Cup Application Deadline
August 18, 2006, at 4:00 pm for U15, 16, 17 & 18
Spring State Cup Application Deadline:
March 16, 2007, at 4:00 pm for U12, 13 & 14
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Other August Tournaments
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Uniform freeze date for all State Cup teams
Fall Competition:
September 7, 2006, at 12:01 am
Spring Competition:
April 19, 2007, at 12:01 am
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League and Tournament Roster
The League and Tournament Roster is created automatically as you enter team information and players and assign team officials and team aides.
Roster Front – Team Officials
§ The coach, assistant coach(es) and team manger information is printed on the front of the roster.
§ Each team must have one coach or team manager
§ Each team may have no more than one coach, two assistant coaches and one team manager
Roster Front – Active Players
§ Roster Size
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LEAGUE
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Age Group
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Minimum
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Maximum
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Under Aged PLAYERS
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NCSL
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U9-U10
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7
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12
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2
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NCSL
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U11
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8
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14
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2
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NCSL
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U12-U16
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11
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18
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n/a
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NCSL
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U17-U19
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11
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22
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N/a
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LEAGUE
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Age Group
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Minimum
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Maximum
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Under Aged PLAYERS
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ODSL
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U9-U10
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7
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12
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MUST be 8yrs old
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