WAGS Procedures for Manager and Field Coordinators
Regular Season Routine WAGS Travel Team Procedures for Manager and Field Coordinators
A.     Early in the week, check schedule of games for the coming weekend at www.wagsl.com, click on Schedules at top of home page, then age group and division.
B.     If game is at home:
1.      Contact the manager of the opposing team via email no later than the Wednesday before the game. Contact info for the managers of all teams in your division can be found on the WAGS website, you will need your team number and PIN to access the list of contacts in your division (look partway down the main page for a section saying “WAGS Team Contact Information Page”.
a.       Work out color conflicts: if both teams wear the same color or a dark color as a first choice uniform, the “away” team gets to keep their first choice, and the “home” team wears the alternate color.
b.      Give the opposing manager any tips about getting to the field, parking or other rules (such as no pets).
c.       It is a good idea to exchange cell phone numbers in case of last minute problems.
2.      Make sure that any field tasks are planned: the fields coordinator on the team should always carry a paint wand and at least 6 cans of paint, a sledgehammer or other device to help pound in goal stakes, a 200 foot tape measure and know where to access peat moss for fixing wet fields. Peat moss is currently stored outside Cindy Dunbar’s garage at 2700 Chesapeake St NW. Paint (white and orange) and wands can be obtained at the DCST office.  Each team playing on a non-Soccerplex field should have their own set of corner flags to be placed and removed before and after each home game (since fields can be shared with other clubs, leaving corner flags in place the entire day results in loss of the flags and/or no flags when you need them the next week).
a.       If your team is the first assigned to use a field on a given day (on the WAGS website schedule there is a designation indicating if your team has “set-up”) arrange for at least 3-4 parents to arrive early to set up the goals if the field has no fixed goals, and to re-line the field as necessary after rain or heavy usage by recreational teams the day before. Instructions for setting up a portable goal and for lining a field (including correct dimensions) can be found on the DCST website, link on left to “Fields”. Take the field responsibilities seriously when you are the home team, forfeits can be awarded as wins to the away team if your field is not ready to use within 15 minutes of the scheduled start time, so putting goals together at the last minute or trying to re-line an entire field is not advisable.
b.      If your team is the last team on the field that day, the website will indicate you have “take down”, so make sure parents plan to stay and help remove and store the goals and corner flags in the designated storage area as required.
c.       Each week the DSCT girls or boys commissioner will email you to tell you about your field for the weekend and whether you have set up or take down and any other quirks or tasks regarding your field
d.      For games at the Soccerplex, even if the game is “home” all goal set up and field tasks are performed by the Soccerplex staff.
C.     If the game is away: you should receive a call or email from the opposing manager, if you have not heard anything by Thursday, you should think of contacting them to be sure color conflicts are settled and to get last minute directions.
D.     For both home and away games: send an email to all team parents by approximately Thursday that includes:
1.      Time and location of game, time to arrive at field per your coach (generally 45 minutes in advance)
2.      Color of uniform shirt and socks to wear (with reminder always to bring both shirts just in case)
3.      Directions to field (whether home or away, some home fields may be a mystery to parents as well). The WAGS website has directions to each field. Reach the directions by clicking on the “Scores and Standings” link at the top of the home page of the WAGS website (www.wagsl.com) and then on your teams age group, division and finally once you see a list of the teams, click on your team. You will bring up a list of all remaining games and directions to each field. This can be cut and pasted into an email.  The directions are sometimes quite nonsensical, depending on what direction you are coming from, so most managers check out the directions and send out a corrected version based on their own Mapquest inquiry or knowledge of the area.
E.      Inclement weather procedures:
1.      For home games (not at the Soccerplex) check the Stoddert website by 7am the morning of the scheduled game. The Stoddert staff is good about posting which fields are closed as early as possible. If you have an 8am game be in touch with the Commissioner the night before if raining already to have a plan for making a decision. Be sure to check even if the weather is good if significant rainfall occurred the day or the night before your game. For games at the Soccerplex, call the weather hotline at 301-528-1497 or check www.mdsoccerplex.org. If you are unsure about field status, contact the club representative (Cindy Dunbar 202-966-6350 or 301-768-3923)
a.       If the field is closed, immediately contact the other team’s manager to inform them of the cancellation
b.      If your assigned field is closed but the problem is not ongoing heavy rain or thunderstorms, but field conditions from prior rain or other problems that are field-specific, before contacting the other manager, wait to hear from the WAGS club representative (Cindy Dunbar, 301-768-3923 cell, 202-966-6350 home, cedunbar@erols.com and dunbarc@nhlbi.nih.gov email) about whether the game has been moved to another field that is playable. If the game is moved, contact the other manager immediately to give directions for the alternate field since the information may not get onto the WAGS website in real time. A parent must be stationed at the original field to direct any visiting parents and players to the new field. 
c.       The club rep will contact WAGS/NSCL, you should not contact the league yourself to reschedule the game.
d.      The game will be automatically rescheduled, almost always on a Saturday, except towards the end of the season when games may be rescheduled on the league-wide rainout weekend following the completion of the regular season games.
2.      For away games, the other manager is responsible for contacting you to update you about any game cancellations. Be sure they have an accurate cell phone number for you! Be sure you have cell phone numbers for all player families to inform them of last minute changes.
3.      Game cancellations should be made three hours in advance, unless due to sudden changes in the weather, in which case the field can be closed by the ref at the field.
F.      Game Day Procedures
1.      REMEMBER TO BRING THE NOTEBOOK with player cards and rosters to both home and away games! If you can not be at the game (at least 15 minutes before scheduled kick-off) you MUST give the notebook to a trusted designate (for instance the TSL). If the notebook is not available within 15 minutes of the start of the game, the team with the missing player cards will forfeit the game. 
a.       The referee arrives by 10 minutes before game time. He/she asks for the manager to bring out the notebook with cards and roster and lines up the players to check the correspondence of the jersey number and player to the cards, to check equipment such as shin guards, and to make sure no players are wearing jewelry or hard casts.
b.      If a player loses or misplaces a jersey, they CAN NOT just show up in an alternate jersey, they need to borrow one with the same jersey number or use white tape and other creative means to alter a jersey number to the assigned number.
2.      For home games, bring :
a.       At least two game balls: a size 4 ball in good condition that is blown up fully for GU 9-12, a size 5 ball for GU13 and up.
b.      The Official Game Report Card for the game (these will be supplied to each manager by the Club Rep at the beginning of the season, one for each home game). Fill in the game number, the 3 or 4 digit game number found on the WAGS/NCSL website under “Schedules”, the name of the field, the date, the start time, and the names of the home and away teams (ie GU12 DCST Extreme). At the beginning of the season use the WAGS “Visiting Team Labels” link on the right sidebar of the WAGS website to print out labels using a Word template. Type in your player names and numbers once, and copy and paste to make a sheet of labels, Avery 3 1/3 X 4 inches, one for every game (both home and away).
c.       On the left side of the card for home games affix one of the roster labels. On the right side of the affix the label you receive at the game from the away manager.
d.      Have both coaches and both TSLs sign the Game Report Card
e.       Give the card to the center referee, who at the end of the game signs the card, and mails it to WAGS. Referees must include details of any action for which they awarded a Red or Yellow Card, or if they terminated play or refused to start a match, as well as confirming the official game score.
3.      For away games, bring the notebook with player cards and roster, and a team roster label to give to the home manager.
4.      Sideline Procedures
a.       Ensure that all parents sit on one side of the mid-line or the other, on the opposite side of the field from the players and coaches, at least 8 feet back from the sideline, any closer is dangerous and impedes play.
b.      Absolutely no spectators allowed behind the goals or between the end of penalty box and the endline.
c.       The TSL is responsible for monitoring sideline behavior of his/her own team, calming spectators when inappropriate verbalizations are occurring (any comments to ref, other team’s players, or anything besides positive cheering for own players), and communicating with the other team’s TSL if any behavior between spectators is inappropriate.
5.      After the game, the manager or designate must report the game score to the WAGS division coordinator within 2 hours of the end of the game (for GU12 age groups and above). The name of the division coordinator is given at the top of each division on the WAGS website (under Division Structure) and the contact information for your division coordinator can be accessed via the WAGS website and WAGS TEAM CONTACT INFORMATION section. To access you will need your WAGS team # and PIN. Both teams report the score, if any discrepancy, the coordinator will contact both teams to try to resolve the score, the official game card gives the score if there is a lack of consensus. Scores are posted on the WAGS website usually by about 9pm on Sunday evening for competitive age groups (ie GU12-GU19).
6.      If a player or a coach received a red card, go to the WAGS Rules (link on the left sidebar of the website, but you should have a copy in your team notebook with you at games for reference) for information on what must be done to document that the player or coach sits out the subsequent WAGS game. A red card Sit Out Form may be found on the WAGS website, and must be signed by the coach of the opposing team at the next game to document that the red carded player or coach did not appear at the game.  If you forget to do this, even if the player or coach sits out, they will be assessed further penalties. Read the rules on points awarded due to yellow cards and culmulative points, if any player receives one. Points are kept track of by the league and any team reaching a threshold number of points must appear before the WAGS R and D Committee to explain bad behavior and be assessed penalties (removal of home games, fines, removal from the league)
7.      Filing complaints:
a.       The WAGS/NCSL rules give detailed procedures for filing complaints or appeals, particularly reporting inappropriate or abusive behavior, as well as for contesting cards and game results. Referee judgment is not a basis for protest, misapplication of the rules of the game is. Protests must be filed by the second day after the game and details can be found in the WAGS league rules, but all such appeals or complaints should be transmitted to WAGS by the Club Rep. Appeals of cards, forfeits or game results must be accompanied by $100, if the team wins the appeal, the money is returned, if not, the league keeps the $100.
b.      Cards are distributed at the beginning of each season to make comments both positive and negative on individual referees. Teams are encouraged to use these cards for both excellent and problematic referee performances, positive performance comments can result in monetary bonuses, and repeated complaints may have the desired result of removing the referee from the pool.
8.      Referee no-shows:
a.       There are detailed procedures in the WAGS/NCSL rules. If there is no referee assigned to the game, the club rep and the team managers will receive notification by Friday, and the club rep of the home team will attempt to locate a FIFA-certified referee. If this is not possible, the game will be rescheduled per the league rules, with the exception of the lower age groups.
b.      For a referee no-show at the time of the game in GU9-10 age groups, the opposing coaches must agree on an emergency referee and play the game, it will not be rescheduled. For older age groups, the opposing coaches may agree on an emergency ref present at the field, but if no mutually-acceptable ref is available, the game will be cancelled and rescheduled.
c.       Consult the WAGS rules for detailed information on “Step-In Assistant Refs” or STARS, these are parents or other individuals associated with a team that go through FIFA certification to become an assistant ref, and are required to make themselves available at games in the lower age groups when ARs are not assigned. For fall 2006 GU12 and GU13 must have STARS, this may be extended to GU14 for 2007.